Design and Implementation of Automated Student Results Processing System
Chapter One
AIMS AND OBJECTIVES OF STUDY
The aim and objective of this project work is to computerized the student result processing system in order to mitigate some of the problem encountered while using the manual method of processing and also to make an easy and fast approach to handle document or student record in the department of computer science. The project work also aims at achieving the following.
- The time spent during result processing will be reduced due to the speed of computer system.
- A database for managing students results
- To develop a query, modules, for easy interaction with the database
- To have a database on student result, record, were query and validation check can be carry out
- To eliminate the various problem associated with the manual method and alleviate a flexible method of processing
- To improve proper documentation of result which a computer is capable of
- Storing large volume of data over a long period of time.
CHAPTER TWO
LITERATURE REVIEW
According to Advanced Oxford Learners Dictionary “6th Edition” review a student result processing system as an act of analyzing an experiment, practical, and examination being carried out by a student, a statement of good outcome or average grade point to that examination or experiment.
In addition to this automated or a computerized students result processing system are discussed by different journals and different project work.
OVERVIEW OF RESULT PROCESSING SYSTEM:
Humans invented result to enable people and organization to conduct their affairs, experts have given many definitions and understanding about students result processing system.
According to Inventional Standard Organization (ISO) in (1985), define result processing system as the act of analyzing an information or an outcome of any experiment practical examination to have a meaningful end point or an average grade point at the end. It also stated that is an act of analyzing an information created or received, and make it as an evident information or result in pursuance of legal obligation or in the examination scheme.
In “2003”, International Committee on Archive (IOA) see result processing as a specific piece of record, information mark of an examination, test, homework and experiment generated, collected or received in the conduct or completion of examination that comprise sufficient content, context and structure to provide prove or an evidence of that examination.
Consequently, result processing served as a method of generating collecting, gathering a student mark and average grade point from an internal or external interview or an examination. According to Jibril Nasala in his project work “Computerized Student Information and Result Processing Management System” “2000”.
According to Oyewole and Obeta (2002), in their fundamental course “Computer and Data Processing” stated that, the method of processing students result, information is being divided into three methods they are;
Mechanical Method
Manual Method
Automated Method
Mechanical Method: This involves the use of mechanical appliances which are not automatic in the operation such as typewriter and calculator. Therefore, this method of processing involves using the typewriter to type student name, and the calculator to calculate students work scheme or average grade point.
Manual Method: This is the process of analyzing a data of student’s examination and continuous assessment by using physical manual effort using a pen, pencils, papers, erasers, ruler calculator etc.
This method is only suitable when there is no large volume of data and there is no much emphasis on the specific period of time for the work to be done.
The manual method of result processing has a very low data security (it can be tampered), a lot of time are spent when processing a student result on a large volume of data and man power involves.
Automated Method: This is a computerized method of processing students result without human intervention of any manual or mechanical method.
In the work of Oyewole & Obeta (2002) the above terms give a prove that students result processing system either manually or mechanically and automatically is the act of analyzing, collecting a student examination average total score of the student in his/her examination performance.
ACADEMIC PROGRAM EVALUATION
The Polytechnic operates a system of continuous assessment which take into account, a spectrum of academic activities over the semester including formal examinations.
According to comprehensives handbook revised edition 2010.
- Student must attend lecture, laboratory, workshop, training and practical project, undertaking (where applicable)
- Except in workshop or laboratory base course where a weighting of 20/10 hold practical text, the relative weighing for the entire semester are as follows:
Examination = 70%
Course work = 30%
- Assessment of Students, each course must depend on the performance in all course work, test and examination given in the course. Normally a student shall not be permitted to sit for the semester examination if he/she fail to meet the required point at 75% attendance (as applicable) level, the student in the Higher National Diploma (HND) and National Diploma (ND) shall take the prescribe course for four (4) semester.
However, during the period, National Diploma students shall undertake four (4) practical training scheme (SIWES), on passing the prescribe examination and successfully completed the program, such student will be awarded with the appropriate certificate.
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
ANALYSIS OF THE EXISTING SYSTEM
The existing system is a complete manual system. It is absolute and makes work flow in project analysis and monitoring look rigid. It consume a lot of time and does not generate results since it involve human effort to calculate and final computation of result.
The existing system requires a lot of human efforts and time, as humans are involved in processing. Processing activities are very slow and not accurate. In order to understand the working operation of the proposed system, the researcher carefully studied existing system and its lapses observed.
WEAKNESS OF THE EXISTING SYSTEM
- Processing a large volume of data requires a lot of time
- It takes a long procedure to updating record
- The input and output method are tedious and stressful
- It accept only low or small volume of data due to small storage facilities.
The above listed weakness brought about the need to design and implement an automated student result processing system to eliminate the conventional method of processing, support easy computation and save student record via a computer system.
DATA CAPTURING TECHNIQUE
Data capture technique refers to how data to be used in the project work are being captured. It refers to the medium in which data are supplied and inputted into the program in this project under study. In this project the following methods are used in capturing the data.
Interview Method: This is a process of asking question about my project in the depth of Computer Science Department. During the process of data collection, personal interview was conducted with the (HOD) and student in the department which are as follows:
- What exactly does the old system achieve?
- What format does the input take?
- What input document are currently used?
- Is there any output from the current system or similar system that I can look at?
- What are the setbacks or problems associated with the current way of processing?
- What is the level of security?
- Do you want the system to be computerized?
CHAPTER FOUR
PROGRAM DEVELOPMENT
This is concerned with the actualization of the software developed for the student result processing system to function properly.
The software developed will be implemented as an automated application or software that will be liable for result computation.
DATA STRUCTURE
Data structure is an organized grouping of data items treated as a unit element of data. It is the representation of the logical relationship among individual element of data. It describes the way in which data is stored in a given situation; it is basically the management of one data in a computer. The arrangement of data will depend on the programming language used and method through which the data will be processed. The type of data structured used in this project work is the record data structure which will be arranged sequentially and the mode of access will be sequential as well.
In the coding of the program, forms, modules, and data record were used in the design of the application software for student records. The proposed system is designed and the design of the system is the module for appending records
The programming language used in this project (student result processing system) is Microsoft Visual Basic 6.0 (VB. 6.0) which allow for the use of different instruction to be followed. For example, text box for insertion of text or an input command button, for execution of commands. For example click, save, compute, add new, update, and so. The list box present a list items where the user can click and select the item form the list, for example NDI/NDII, first semester,
CHAPTER FIVE
SUMMARY, RECOMMENDATIONS AND CONCLUSION
SUMMARY
After studying the method involved in student result processing system in the Department of Computer Science in Kogi State Polytechnic Lokoja and it was discovered that the exercise is associated with some problems. A new system was developed to overcome some of the challenges. The new system is designed and coded using a high level programming language (Visual Basic 6.0) which could be implemented on any microcomputer having its Integrated Development Environment.
Also the computer system and other technology equipment were installed to ensure smooth operation of the new system.
RECOMMENDATIONS
Based on the merit that will be derived from the new system, there is no doubt that most of the problem encountered while using manual method will be greatly reduced.
- In this project due to time constraints, things that were to be added were not included because of the time factor. The project could not be able to generate (CGPA) Cumulative Grade Point average but some of these were part of functions and audit involved in the performance like grade point average are highly intact and can work properly to eliminate the conventional process.
- The current method of record keeping of student should be changed, so as to meet the standard of other Institutions within and outside the country.
- Additionally training programs, seminars and workshop for member in the department should be introduced to increase computer literacy rate. This would make it easier for workers to easily adapt to the new system or method of operation.
- Finally the developed software is also recommended for other institutions provided it is modified, updated to suit the purpose and interest of such an institution.
CONCLUSION
The successful completion and implementation of this project has brought about a remarkable change in the aspect of result processing in the Department of Computer Science Kogi State Polytechnic Lokoja and the listed objectives below have been achieved.
- Accurate student registration
- Better and effective computation
- Proper record keeping
- Generating a continual grade point of a student in each semester.
The objectives of this project work comes after a research is being made over the conventional manual processing in the Department of Computer Science Kogi State Polytechnic Lokoja; many process and method are carried out in the course of research to meet up with the merit and actualization of this project , like interview method, questionnaire method. This project will eradicate most of the problems encountered in the past while using a conventional method and provide or alleviate more efficient and accurate way of carrying out the activities.
REFERENCES
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- Eludire, A.A. (2011).The Design and Implementation of Student Academic Record Management System. Research Journal of Applied Sciences, Engineering and Technology
- Mohini .B, and Amar. J. S, (2011). Automated Integrated University Examination System Himachal Pradesh University Journal.
- Moses E. Ekpenyong. (2008). “A Real-Time IKBS for students results computation” International Journal of physical Sciences (Ultra scientist of physical sciences) Volume 20, Number3 (M),
- Okonigene, R.E., Ighalo, G.I., Ogbeifun, E., (2008). Developed Personal Record Software. The Pacific Journal of Science and Technology .9(2):407-412.
- Ukem , E. O. and Onoyom-Ita, E. O, (2011). A Software Application for the Processing of Students Results
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