Design and Implementation of Automated NYSC Posting System
Chapter One
AIMS AND OBJECTIVES
The aim of the research is to examine the National Youth Service Corps (NYSC) scheme/method of posting/deploying prospective Corps members
The objectives are:
To describe the role of decision systems and/or management system in regards to NYSC deployment.
To design a system that is web based using MS visual studio 2008 and MS management server studio 2005 as its front end and back end respectively. This system will address the issues of the manual system which include:
- Fraud and corruption
- Un-confidentiality
- Human errors
- Cost
- Delay amongst others.
To review management systems and decision making.
CHAPTER TWO
LITERATURE REVIEW
REVIEW OF RELEVANT LITERATURES
Information and information systems that support information technology are essential business assets, their availability, integrity and confidentiality are essential to maintain competitive edge, cash flow, profitability and legal compliance and respected company image. Odigie (1996) in Apanapudor, J.S. et al, opined that information is the corner stone of any business establishment; In addition, he said that the channels or information systems through which this information is received are very important. Hence it is essential for any establishment to ensure that sound and effective Information systems are in place. Mandell (1986) in Apanapudor, J.S. et al, said that information system provides stand and reports and most recently, they provide information, that support decision making.
A decision is the choice made among the alternative courses of action. Thus the process in making a choice from available alternative course of action is known as Decision Making Process. This process can be illustrated as follows
From this diagram, we first identify a problem which may be a deviation from standard. Next we collect, sort and classify data regarding the problem. Data collected must be representative of the problem, upon this, the data are analyzed to unveil the possible relationships—positive, negative no relationship between the data using appropriate data analysis tools. Thereafter we identify possible constraints and alterative courses of action are noted and used to compare other alternatives. This may require additional data. At this point the objective of the organization plays some crucial roles.
We observe that the decision making process is a closed loop so the process may continue until an optimal choice is made from the alternative courses of action.
Within an organization, we can identify three levels of management and corresponding levels of decision making. The diagram below shows the levels.
Each of these levels needs information for making decision for actualizing the goals and objective of the organization and so managers at all levels must be provided with decision oriented information. Mandell (1986) in Apanapudor, J.S. et al, opined that since information needs at the three levels differs, data has to be structured differently at each level.
At the low level, management is interested in the daily activities of the organization. Hence the data / information needed are largely internal and the scope well defined and narrow.
In the middle level interest is on goal attainment so as to meet the objectives of the organization. Hence tactical decisions are prevalent here. The information requirements for decisions at this level include periodic reports and occasionally “what if reports, financial management and employee problem decisions are common”.
At the top level, managers are more objective minded, future oriented and often interested in resources allocation since the pattern of decisions is on — off type. Data/information required are on-time reports, trend analysis reports and also data that are organized to provide inquiry capacity across functional lines and to handle routine information reporting.
MANAGEMENT INFORMATIONSYSTEM (MIS)
We need formally define what an information system is and thereafter discuss management information systems.
An information system may be defined as a continuing and interacting structure of hardware, software, people and procedures to collect, sort, analyze evaluate and distribute pertinent, timely and accurate information for use by recipients to enhance better decision making.
An information system provides both a data processing capacity and information to help recipients make better decision. The information generated from these systems goes a long way to meet the need of people in a given organization as well as those outside the organization. Most recently, information systems have been developed to provide information to support decision making. This application is known as a Management Information System (MIS).
‘A management information system MIS is a formal information network using computers to provide management with information necessary for decision taking. The fundamental objective of an MIS is to get the correct information to the appropriate manager at the right time.
Apart from providing data processing capability, an information system has the capability to provide decision makers with on-demand reports and inquiry capabilities, as well as routine and well-defined periodic reports.
MIS generates different types of reports including predictive reports, exception reports, scheduled listings and demand reports. These reports are management oriented.
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
System study (Information Gathering)
Considering the objectives of the proposed system, wide-ranging research has been done to gain an insight into the needs and behaviors of various users. The working of the application is made expedient and uncomplicated to use for the end user. Other than this, a lot of research on various other methods of building this application which and was able to inCorpsorate a few stronger features into the application.
The tools and controls used in the application are recommended ASP.NET controls which improves the navigation and usability and interactivity.
Analysis of the Proposed System
A system is a harmonious arrangement of components hardware and software; that interact to achieve a common goal. (Stella C. and France A., 2006).
Analysis is the focus of system development and is the stage when system designers’ works at two levels – what to do and how to do. The manual system was strictly studies with understanding in order to automate it. Hence, this automated NYSC posting system has a higher preference in mode of operation and many other issues.
All systems are created against at least a particular problem that will be addressed by the system; that is systems are created to solve problems. This system solves numerous problems of which bribery, stress, delay and risk are notably.
Automated NYSC posting in comparison to the manual posting has made unproblematic the activities of the manual system with better inCorpsoration and updates of the manual systems and its activities. This automated system is designed and developed with Microsoft visual studio 2008 using Active Server Pages (ASP. Net) as it language and Microsoft SQL management server 2005.
Analysis of systems directly deals with the software development activities. Three fundamental and essential stages are involved in designing and delivering a good system, namely;
A systematic analysis of the system. A problem understood is half solved.
Development of a successful automated system; to meet requirement in an effective and efficient way.
- Developing, installation, testing of system components, training, management, programming, monitoring and delivery the system into production yields to successful construction and implementation of the system in the user’s environment.
System Feasibility
The system feasibility can be divided into the following sections:
Economic Feasibility
The project is economically feasible as the only cost involved is having a computer with the minimum requirements mentioned earlier. For the users to access the application, the only cost involved will be in getting access to the Internet.
More so, the system is a fund generating one (asset) because every user must purchase a card of five hundred naira only before he/she can apply for mobilization or exemption as the case may be. Also, the money and risk of travelling to Abuja is reduced to the minimal.
CHAPTER FOUR
SYSTEM IMPLEMENTATION
Introduction
System implementation can be defined as the means by which the purpose of the system is achieved. This chapter explains how the website and the database will be implemented by the posting department of National Youth Service Corps (NYSC). It involves the acquisition, development and installation of the hardware and software testing of the system and training the people that will use the system. It also covers the conversion and use of the new system by the management of NYSC.
CHAPTER FIVE
SUMMARY AND CONCLUSION
SUMMARY
A decision is the choice made among the alternative courses of action. A management information system MIS is a formal information network using computers to provide management with information necessary for decision taking.
With computers making decisions for human, the ability to manipulation no more exist since there is no human present and in this system, immediately you click a button, the decision is made using these rules
If rd.Item(“Define”) <> “EXEMPTED” Then
If rd.Item(“StateOfOrigin”) <> txtSOO.Text Then
If rd.Item(“StateOfSchool”) <> txtSOS.Text Then
If rd.Item(“PlaceOfBirth”) <> txtPoB.Text Then
If txtSOO.Text = rdd.Item(“State”) Then
If txtSOS.Text = rdd.Item(“State”) Then
If txtPoB.Text = rdd.Item(“State”) Then
GoTo 20
Else
LabelState.Text = rdd.Item(“State”)
LabelOCA.Text = rdd.Item(“CampAddress”)
End If
End If
End If
End If
End If
End If
End If
The merits of this automated system over the manual police crime diary are as follows
Accuracy
Reliability
Reduced paper work
Speed in processing time (data processing)
Cost effective
Users friendliness with GUI
Privacy and safety
No stress and little or no risk
RECOMMENDATION
As change is the only thing constant to life, more sophisticated decision algorithm should be use in decision making in regards to this system. Advance technology like; biometrics can be integrated to this system as a means of user identification instead of password.
Also, we strongly recommend this software for the deployment department of NYSC and NYSC at large, likewise others decision making organization.
CONCLUSION
Automated system has proved to be more successful when compared to manual systems.
Automated NYSC posting system strategically redefines the manual system of posting. This system hence averts risk, stress, promotes privacy and secrecy as well as safety.
We human desire to live a simple and stress less life, decision making systems like this system, Automated NYSC posting; will soon kick out manual decision making system and inCorpsorated advance technology into computerized decision making systems.
REFERENCE
- Hampo, J.A. (2011). Design and Implementation of Students Verification System for Delta State University Nigeria (DELSU E-VERIFY). An unpublished B.Sc Thesis, Delta State University, Abraka-Delta State.
- Sikiru, O.A. (2009). Implementation of an Online Job recruitment system. An unpublished M.IT Thesis, University of Lagos, Nigeria.
- Stella, C.C. and Franca, A.E (2006). Principles of System Analysis and Design. Rootprint and publisher, Benin city – Nigeria.
- Uzoka. (1998). Human Resources Management an unpublished M. Tech Thesis, federal University of Technology, Akure, Ondo State.
