Design and Implementation of a Computerized Visitor’s Management System
Chapter One
OBJECTIVE OF STUDY
The aim of this project is to design and implement an online visitors management system.
The objectives include:
- To build a web database for storing visitor’s information: to setup a strong relational database for storing visitor’s information for easy retrieval and annual report analysis.
- To develop a web base which helps to insert and retrieve visitors information:retrieval of information stored in a database is vital and must be ready to get back from the database when needed so that the purpose of storing the data must be accomplished.
- To give account of visitors that visited the organization: the system that is setup must be ready to give total number of visitors that visited the organization per day, week, yearly etc.
- To ascertain the reasons why the visitor visited: the system will also track the reasons why the visitors visited, whether the message is relevant or not.
- To provide easy access of searching and navigation for time saving: the system have a special way of retrieving data from the database like search the visitor using its identification number.
- To provide adequate assessment of staff base on the amount of visitor (Client) and their reason.
CHAPTER TWO
Literature Review
Introduction
Organizations need to take care of security measures concerning visitor’s management and tracking. Corporate offices will get too many number of visitors every day for many reasons such as interviews, parcel deliveries. By introducing a visitors management system that allows organizations to track visitors on daily basis by introducing procedures such as ID registration, visitor approvals, process management, pass or badge and record keeping.
The disadvantages of this system, is centered on the area of illiteracy and availability of materials needed for, by the visitors to register with the security. This problem can be encountered mainly in rural areas where internet services are still limited.
Theoretical Background
The project was built with web technologies which are HTML (Hyper Text Markup Language), CSS (Cascading Style Sheet), PHP (Hypertext preprocessor), and wamp server, where relational database was integrated (MySQL and phpMyAdmin), having Apache as the engine controller. And it was made with a user friendly capability, with the help of an application program known as a “web browser”, example Mozilla Firefox, Opera mini, Internet Explorer, Google Chrome, and Maxton Cloud etc.
HTML: This is an acronym for Hyper Text Makeup Language; it is a language for describing the web pages. Html form elements are elements that allow the user to enter information (like text fields, text area fields, drop-down menus etc.) in a form. It also have hyperlinks which is used to connect two or more HTML pages together to make navigations easy from one page to another. HTML uses a tag to define the function of the text written inside it.
CHAPTER THREE
System Analysis and Design
Introduction
In this chapter, the analysis and choice of method used in this research work, will be analyzed from the existing system and design. It includes specific methods which were used in order to achieve the aim of the research work, particular requirements for implementation of the project and clear explanation of reasons why such method were used for design and implementation of the proposed system, also included is a brief description of the current system of visitors management.
The methodology used is Unified Modeling Language (UML). Unified Modeling Language, is a standardized modeling language consisting of an integrated set of diagrams, developed to help system and software developers for specifying, visualizing, constructing, and documenting the artifacts of software systems, as well as for business modeling and other non-software systems. The UML represents a collection of best engineering practices that have proven successful in the modeling of large and complex systems. The UML is a very important part of developing object oriented software and the software development process. The UML uses mostly graphical notations to express the design of software projects. Using the UML helps project teams communicate, explore potential designs, and validate the architectural design of the software. In this article we will give you detailed ideas about what is UML, the history of UML and a description of each UML diagram type, along with UML examples.
CHAPTER FOUR
System implementation
Introduction
In this chapter we did a general introduction of the implementation of visitors management system how security will make efficient use of the newly developed system of visitors management form. The system is user friendly, easy to understand and operate.
CHAPTER FIVE
SUMMARY, RECOMMENDATIONS AND CONCLUSION
Summary
The web base visitor’s management system will help manage visitor’s information, time, period and purpose of visiting an institution or organization.
Is also a means through which the security personnel determines the number of visitors visited in a particular period of time, it help them during report writing.
Visitors management in protected areas and has become increasingly important in a world where business is flourishing, the area of the organization is growing, as the organization is demand for remote, unique destinations. Visitor management used to be focused on carrying capacity and minimizing the environmental effects of the organization, but evolved to adopt many different approaches in order to achieve the goal of environmental stewardship and visitor satisfaction
Conclusion
I concluded that using web based management system to control visitors flow will be beneficial for an organization that buy the idea because of its security purpose and loss of data are drastically reduces since the database is online and cannot be interred with physical damages.
Recommendation
After carefully observed the research project, I found out that the web based visitors management system will be best practice to put in use, especially in this era of computer technology where human beings embrace any method that involves the use of computer system.
REFERENCE
- Drumm, Andy, and Moore, A. MANAGING VISITOR IMPACTS. 1st ed, 2005 [ebook] pp.4-22. Available at: http://sanctuaries.noaa.gov/management/international/pdfs/day3_impacts_manual.pdf
- Hagan, R. New school visitor management technologies help keep school safe, 2012. [Online] Available at: http://www.seenmagazine.us/articles/article- detail/articleid/2010/smid/403/articlecategory/56/new-school-visitor-management-technologies-help-keep-school-safe.aspx.
- Morrissey, P. The 5 Problems with Manual Visitor Management | Articles. [online] Magic-card.com.au, 2015. Available at: http://www.magic-card.com.au/articles/the-5-problems-with-manual-visitor-management.html.
- McArthur,S. Beyond carrying capacity: introducing a model to monitor and manage visitors activity in forests. In:Font. X. AND Tribe,J. (Editors).Forest Tourism and Recreation: Case studies in environmental management. Pp: 259-278. CABI Publishing, New York, 2000.
- Sampada Khot, T. P. R. a. M. R. Visitor Management System Using GSM. International Journal of Modern Trends in Engineering and Research (IJMTER), 2(4), p. 1, 2015.
- Rick Hagan. New school visitor management technologies help keep school safe, 2012. [online] http://www.seenmagazine.us/Articles/Article-Detail/ArticleId/2010/smid/403/ArticleCategory/56/New-school-visitor-management-technologies-help-keep-school-safe
- Joan Engebretson and Whelan. Visitor Management Adds Efficiencies for Busy High Rise, 2009. [Online] http://www.easylobby.com/CustomerSuccess/One%20Gateway%20Center%20-%20Visitor%20Management.pdf
- [8] Andrews International (AI) Process Visitors Efficiently With Visitors Management System, 2014. [Online] http://www.andrewsinternational.com/technology/documents/technology-visitor-management.pdf
