Design and Implementation of a Computerized Educational Administrative Information System (a Case Study of Post-primary School Management Board (PPSMB)
Chapter One
JUSTIFICATION OF THE STUDY
The implementation of this computerized system would definitely stimulate the school standard. This would as well help the management to ease the burden on the staff which would be on the benefit of students and staffs. It is also a basic study for research and for the entire populace and future researchers.
CHAPTER TWO
LITERATURE REVIEW
Eya L.O. in his attempt to comment on the Educational Administration said that Education Laws should be made in form of educational legislations and edicts for the proper management and control of public and private institutions in Nigeria. That the federal and state government of the federation must promulgate laws that will enhance smooth management and control of our schools. Those areas like the establishment of schools, procurement, retraining and discipline of staff, admission and discipline of students, maintenance of educational standard through inspection and supervision of facilities and formation of councils, school boards, committee that would critically look into the school operations of the proper functioning of the education system.
Okeke in Ukeje defined educational administration as involving the provision and maintenance of the necessary manpower (personnel) and plant (facilities) in order to render useful services to those who teach the students with a view to bring about desired change in behavior. In other word, it is the procurement and maintenance of men and materials and channeling them to act effectively in order that learning takes place on the part of the learners.
Eresimadu and Nduka viewed educational administration as specifically implying the careful arrangement of the resources and programmes available for education so that when mobilized they should operate as a unity for the achievement of educational objectives.
Okeke et al in his point of view pointed out that the educational administration is all about putting more emphasis on bringing men and materials together for effective and functional teaching and learning in schools. This means that educational administration strives to achieve the overall educational objectives of the society by the best possible means. It concerns itself with the management of human and material resources in an organization in order to ensure minimum input with the possible maximum output or productivity in the realm of education.
Brameld Theodore in his definition of Educational administrating pointed out that educational administrating in school operations aimed at forestalling the collapse of the educational institution.
Eya L.O. in his concept of Administration and Organization defines Educational Administration as the coordination of human and material resources towards the attainment of some predetermined educational objectives. It means bringing all the attributes of administration to bear on educational issues and problems in an effort to realize the educational objectives.
According to Dobson, L.A. management approach in schools would involve 2 areas of theoretical study and an analysis of practical tasks. The starting point is organizational theory. There is some agreement on the nature of formal organizations like schools, hospitals and factories and on the various constraint that operate on those working within them such as formal and informal authority structures and the varieties of job satisfaction. An allied field is that of social psychology, interpersonal relationships and group dynamics which seeks to study concepts of leadership.
For the determination of every educational places, the enrolment ratios should be considered in each branch of education which is basically constructed based on the projections of trends and correlations with national income and demographic, geographic and socio-economic structure of the population. The basis for global enrolment estimation is a reliable set of demographic forecasts which can be determined from the number of births in the relevant number of years previously or the number of students who completed their primary school education in the relevant years. Enrolment ratios express the percentage of people of each age who are expected to be seeking for secondary education.
CHAPTER THREE
OVERVIEW OF THE EXISTING SYSTEM
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
Most manual systems are faulty hence they need modification. For a system to be suitably modified there should be an outright understanding of the mode of operating the system. The system in this case is the principal who offers the utmost administrative power to the school together with the teachers which indirectly involve the students’ goal which is acquiring knowledge in a conducive atmosphere when adequate number of students are admitted in one class as well as unique motivation and encouragement they received through the strict, supervision of examination and accurate computation of students’ result.
Before the existing manual/mechanical system can be converted into a computer based system a feasibility study must be conducted to evaluate the inability and cost effectiveness of a proposed system. The existing system has to be thoroughly investigated before the new system can be defined. The program modules necessary for the smooth operation of the proposed system are then developed and coded, tested, debugged and modified where necessary after which they are considered adequate. At every stage of the development of this proposed system all necessary information concerning it will be documented. Procedures for its implementation are also included.
CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
OUTPUT SPECIFICATION AND DESIGN
The output specification and design of the educational administration as regard to the computation of the students’ result in the post-primary schools is given below:
CHAPTER FIVE
IMPLEMENTATION OF THE NEW SYSTEM
To implement on this program, only visual basic is used for the program, this is because it is most suitable for it due to the fact that it is more flexible and more efficient than most data management program.
The implementation includes putting the program into the computer system for actual performance at the expected operation is it involves the actual interaction between the computer hardware and software system to produce the expected result.
PROGRAM DESIGN
The designs were made under modules, which are collectively five modules in number. The entire problems were split into smaller units, and then these units were solved individually and coded into computer understandable form. The individual units were later combined to form a whole. The modules include:-
- Data entry
- Display module
- Process module
- Print module
- Exit module
CHAPTER SIX
DOCUMENTATION
Documentation is giving a written detail of all the information necessary to provide the use with the understanding of the purpose and how to use the designed program for system so as to achieve its objectives. This helps in carrying out further research and improvement on the system. Also comprehensive information about the new system and its working procedures are outlined so that modification can be done on the system without studying the entire system. In view of this, the documentation of this project is done in two sections namely:
- Identification
- Users’ information
The identification: This section
Entails the title of the project and concise statement of its functions.
Program ID: Design and Implementation of Computerized Educational
Administrative Information System
Authors: —————.
Purpose: To design a computer-based student admission into the respective post primary schools for the effective administration of the Post-Primary School Management Board (PPSMB) as regard to her duty.
Date written: October, 2006
Language: Visual basic
CHAPTER SEVEN
RECOMMENDATION AND CONCLUSION RECOMMENDATION
The department of administration was established to look strictly into the school activities and the performance of students by keeping record of the performance of each student in the post-primary schools through the annual report of the student and in the process of admission in the particular post-primary school/secondary school. This mode of keeping records involve many processes and it should fast and done well.
For that the effect of the new system will
- Relieve staffs of much of their tedious and time-consuming work.
- There would be efficiency in each day’s school actuaries and report generations.
- Would be very fast and speedy for operations especially post- primary schools.
- The new system would assist the school administrators in discharging their roles in the educational environments
CONCLUSION
In conduction therefore, if the Post-Primary School Management Board (PPSMB) deems it necessary to ensure the promotion of computerized Educational Administrative Information System in the post-primary school especially in the monitoring of the school programmes and recording of information about a student. There should be no double that the school administrators in the secondary schools would have problem concerning school record and this should be done effectively and efficiently.
REFERENCES
- Brameld Theodore (1965:221): Education for the Emerging Age: New York & London: Harper & Row Press.
- Eresimadu, F.N.J. & Nduka, G.C. (1987): Educational Administration – The
- Principles and Functional Approaches Awka: Meks – Unique (Nig) Publishers.
- Eya L.O. (2000): The Nigerian teacher Education System and Civil Rule.
