Design and Implementation of a Civil Service Recruitment System (A Case Study of Nigeria Civil Service Commission, Enugu)
Chapter One
Aim and objectives of the study
The aim of the study is to Design and Implement a Civil service recruitment system. The following are the specific objectives of the study:
To design a database application to manage civil service recruitment records
To implement a system that can be used to process civil service recruitment application records.
To implement a system that will be used to obtain reports of civil service recruitment.
CHAPTER TWO
LITERATURE REVIEW
OVERVIEW OF RECRUITMENT PROCESS
According to Nadler Ed, (1984), recruitment is the premier major step in the selection process in the organization. It has been explained as an activity directed towards obtaining appropriate human resources whose qualification and skills match functions of the relevant posts in the organization. Its importance cannot be over emphasized and can be best described as the “heart” of the organization.
Elwood F, etal (1996), said that the process of recruiting new staff is a critical. To large extent, the success of an organization depends on it. This so because, when the right crop of manpower is enrolled, it makes for a better work output. On the other hand, employing the wrong candidate will mar the future of that organization.
Odiagba E, (2004), said that in many organization, enough and quality time is allocated to this exercise, in order to ensure a successful outing.
The following are some processes and stages by some companies, which may also be termed as standard.
The induction timetable
From the journal of vocational and technical education vol 12, induction often begins before the person has actually started, in that the organization will supply material as part of an initial ‘information pack’, or with the invitation to interview, or with the letter of job offer. This may be particularly important in jobs of a technical nature, where it is helpful for the new starter to be as well informed as possible about that side of the work. Clearly, learning the particular projects and initiatives will have to be done in the workplace but much ‘mental preparedness’ can be undertaken in advance. The Company Handbook, and the Written Statement of Employment Particulars, can also provide essential information about the organization and the job.
According to Kelly D, (2001), a good reception, with the line or personnel manager spending time with the new employee, is important on the first day. There may be further documentation to complete, perhaps a preliminary discussion about training either immediately or in the future, an explanation of the development opportunities that are available, and of course enough information to give the new starter a good grasp of the working practices of the organization.
CHAPTER THREE
RESEARCH METHODOLOGY AND SYSTEM ANALYSIS
RESEARCH DESIGN
The concept research design is simply referred to the specification of the relevant procedures for collection and analysis of information (data) which would help solve the research problem at hand (Agburu 2001).
Sources of data
I gathered the material through both primary and secondary sources.
The primary data are fresh materials that are realized either through interviews or questionnaire or both, but the one used in this research work is realized through interview.
The major source of data used in this work is the secondary source which represents works already done in the research topic and include the following information form;
- Textbooks
- Computer journals
- Magazines
- Articles
- Library and
ANALYSIS OF THE EXISTING SYSTEM
In the existing system a vacancy arises. Sometimes this is due to the creation of a new job, on other occasions it may be because an existing member of staff has been promoted or is retiring. The job description is updated and an employee specification is written. The job description lists the duties of the job whilst the employee specification gives details of the experience, skills and abilities needed to carry out the job. A vacancy advertisement is written and is circulated via different media including newspapers, internet recruitment sites, specialist publications and the Employment Service. Application forms are sent out along with copies of the job description and employee specification and must be returned on or before the closing date that has been set. A shortlist is compiled of applicants who are going to be invited to attend for interview.
CHAPTER FOUR
SYSTEM DESIGN, IMPLEMENTATION, TESTING AND INTEGRATION
OBJECT OF THE DESIGN
The main objective of this design is to implement a Web Based Recruitment Portal. At the end of this design, an on-line site that is capable of running on a local server will be realized. In addition this, a full database driven site with good user interface will be achieved.
CHAPTER FIVE
SUMMARY AND CONCLUSION
SUMMARY
At the end of this research work, several lessons were leant. These include among others, how web pages can be hosted on the internet.
Again the primary aim of this work was achieved, which is the design of a recruitment web portal.
PROBLEMS ENCOUNTERED AND SOLUTIONS
There were several problems encountered in the process of this design. The most important aspect of the problem was the aspect of information gathering. It was very difficult to for me source information for the relevant thing that I needed to do.
Finance was another important aspect of the work that rendered everything almost impossible.
SUGGESTIONS FOR FURTHER IMPROVEMENTS
I would rather here suggest that anybody wishing to repeat this work should dwell more on incorporating sound into the system. Higher programming languages such as java, .Net, etc may be used for future development.
RECOMMENDATIONS
I will strongly suggest that more time should be allocated to school project. This will go a long way to helping the student involved to truly participate actively in developing his work.
Another important suggestion is financial support. Government and agencies should come to the aid of the student carrying out such project work as this financially. This can only be possible if the school will link the student to such agencies and governmental institutions.
CONCLUSIONS
Web portals are essential aspects of the internet that provide temporal link to vital information resources. This project work has been able to implement one for job recruitment exercises.
BIBLIOGRAPHY
BOOKS
- Baye E.N, (1998). Record Management Programme. Ibadan, Nigeria. Adeyomi Printing Press.
- Elwood F, Hotton II, James W, Trott Jr, (1996). Trends Towards a Closer Integration of Vocational Education and Human Resource Development. New York, ACM Press, pp 99-107.
- Kelly D, (2001). Dual Perception of Human Resource Development: Issues for Policy: SME’s. London, Oxford University Press, pp 48-62.
- Maedche A, Stab S, Stajanovic N, Studer R, Sure Y, (2003). Semantic Portal- The Seal Approach in Spinning the Semantic Web. London, MIT Press, pp 317-359.
- McLean G.N, Osman-Gani A.M, Cho E (Eds), (2002). Human ResourceDevelopment as National Policy. Hong Gong, Progn Press, pp 98-102.
- Nadler Ed, (1984). The Handbook of Human Resource Development. New York, John and Wiley Sons Press, pp 12-25.
- Odiagba E, (2004). Advances in Developing Human Resources. Enugu,
- Vossen Gottfried, (1991). Data Models, Database Languages and Database
