Design and Implementation of a Computerized Database Updating System for a Transaction – Drive/Operation
Chapter One
AIMS AND OBJECTIVE
The aims and objectives of this project are to design a computerized financial services management information system for the Nigerian Stock Exchange (NSE) that will aid in the following:
- To reduce the average response time to management inquiries concerning transaction status.
- To produce timely accurate and up-to-date reports for management purposes.
- To aid the administration and management to eliminate avoidable inefficiency.
- Finally to explore all computer capacities in the area of speed, efficiency, and security of data.
CHAPTER TWO
LITERATURE REVIEW
Every organization can be said to have MIS (management information system) however imperfect it may seen. The frame work of the management information system may be openly stored by management, or it is painstakingly planned, developed and regularly evaluated for continuing efficiency with low level employees having limited access . however, the basic here is that MIS exist formally or informally in all organizations including rental companies or firms.
According to Dr Oziegbe education department, Collage of education. Ewuru in his book, organization can be defined as a “collection of people to work in pursuit of common goal, they establish a hierarchy of authority in order to attain the common goals. According to oxford dictionary, rental can be defined as “ amount fixed by contact made by one person or agency or specified intervals in return for the right to occupy or use the property of another.
Every organization including financial services organization need information on which to base decision, to plan, to organize and to control its activities. To highlight the meaning of information, we shall see the various definition of information by different scholars.
Homes, Bonn, J in his book “our business information world”. 1976 pg 19) defined information as data collected that his been interpreted and understood by recipient of the message. Information can be viewed as data which have been analyzed summarized or processed in some other fashion to produce a message or report which can be understood by the recipient.
BusinessDictionary.com defines information as “data that is accurate and timely, specific and organized for a purpose, presented within a context that gives it meaning and relevance, and can lead to an increase in understanding and decrease in uncertainty”.
Dr. Oliver M. in his handout “Management information system” said that “.The data which have been analyzed summarized or processed in some other fashion to produce a message or report which is conventionally demanded as “management information only becomes information if it is understood by recipient.
An information system includes people, procedures, hardware, software, and data all working together.
Douha P.A aired that “A system is a group of diverted units so combined by nature or art as to form an integrate whole, and fashion, operate or move unison and often in obedience to some of control”.
Some system are of particular interest to those who use computer in business information system in an organization. Dogbar and Delenge Douglas, has this to say about information system “information system includes people, procedures, hardware, software and data, all working together too produce accurate and timely information”.
To facilitate the effectiveness of business activities both operational and management, there must be a systematic flow of information that flow throw a system within business organization and Oison on their book “introduction to system. analysis” (1984) pg 4) defined system as “a group of components consisting of subsystems or procedures that work in a coordinated fashion to achieve some objectives.
Among the many organizations where MIS exist those that offer financial service happens to be among them. According to oxford dictionary, rental can be defined as amount fixed by one person or agency on specified intervals in return for the right to occupy or use the property of another
Renting is an agreement, where a payment is made for the temporary use of a good, service or property owned by another.
According to Wikipedia, the free encyclopedia, “renting is an agreement where a payment is made for the temporary use of a good, service or property owned by another”
If there were no need for information there would be no, need for automatic methods, its necessity has inspired to us to develop the information and data processing, techniques to produce the required information as economically and a quick as possible.
An information system is not different from any other system. It is a combination of hardware, software, infrastructure and trained personnel organized to facilitate planning, control, coordination and decision making in an organization.
CHAPTER THREE
SYSTEMS ANALYSIS AND METHODS
ANALYSIS OF THE EXISTING SYSTEM:-
This is the study and analysis of the already existing system to discover its main problem areas.
System investigation was the first step I took to get the scope of the problem in the existing management information system of Nigerian Stock Exchange (NSE). my findings is given below under the following:-
1 Existing information system;- The present Nigerian Stock Exchange (NSE) management information system uses manual system and all the functions are carried out manually which include keeping tracks of all the
transaction and service ( both quality of properties rented and payment made by client). This simply means that the information collection, processing, retrieval and generation of report for managerial use are manually operated.
(2) System Need Surveying:-
After discussing with the managing director and users of the information system, I decided that the Information flow is needed to be generated from the system.
CHAPTER FOUR
SYSTEM DESIGN TESTING AND IMPLEMENTATION
This is a complete description of the input, processing output and storage requirement for the computer program and the program design documentation which is used for on going reference during the steps in this program development. Also hierarchy charts are used to identify modules.
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMENDATION 5.1 SUMMARY
With the numerous advantages of computer systems over manual system in terms of speed, accuracy, organization, ease of update and timely and efficient report for managerial use, the new computerized MIS system of Nigerian Stock Exchange (NSE) with its organization and structure will eliminate the problem of inefficiency in service delivery due to the use of manual systems. The management will be provided with routine performance report of the organization for effective control and decision making.
RECOMMENDATION
The following recommendation and suggestion will help the Nigerian Stock Exchange (NSE), in achieving their organization goals based on the new system
I will like to make the following recommendation:-
- The management of Nigerian Stock Exchange (NSE) should be fully computerized.
- A management information system (MIS) should be established and all the branches of this company networked.
- From all indication, this study explained well that the introduction of a computer to the MIS of rentals service organization in Nigeria will help in their overall efficiency and increase in productively. Introduction of computer will lead to effectiveness of financial service transaction in general.
CONCLUSION
This project work has shown the benefits derived in using computerized information system in rental business transaction among which are effectiveness and efficiency in service delivery, generation of timing and accurate decision making and a host of other benefits.
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