Design and Implementation of Computerized Registration Application for School Enrollment
Chapter One
AIMS AND OBJECTIVES
The aims and objectives of this seminar is listed below:
- To develop software that replaces manual filling and submission of ABSU forms.
- To stop or solve the problems students face during payment of various fees.
- To help the management in the effective distribution of ABSU information.
- To help the management to ensure the effective collection of student data.
- To help the management effectively manage students data
All these contribute to make sure that students’ data are well processed at right time.
CHAPTER TWO
LITERATURE REVIEW
With the rapid growth of Information Technology, a lot of things that were previously done manually are now automated. Computerized student registration system entails a lot things among which are on-line (in this aspect, connecting to or having access to internet), administration.
Administration is associated with the following terms: office management, office administration and office organization. These are used to describe the study of services provided and functions related to office work which are under taken by managers such as data control management, information technology managers, etc.
Harvey (1988) however said that administration covers aspects of running the organization by devising systems, which will function. Administration ensures that procedures are developed and carried out in a co-ordenated manner. People carry out the various tasks and duties set for them in the appropriate manner through the use of manual systems or automated systems.
According to Josephine (2000:1) Cite Harvey (1983) opined that administration can be considered a catch-all term which embraces on entity’s organization, administration relating to the processing of data and information. This implied that the process itself involves the many, activities in the record life-cycle or keeping, from it’s organization, perhaps as a text through the various aspects of working on information and storing it for future use.
For computerized Registration application for school enrollment system to be possible and effective, internet, website, computer system and strong database must be taken into consideration.
According to Lady Mercy .O. Adibe in her book titled computer literacy said that computer system is a combination of five elements which are hardware, software, data/information, procedures and people. She added that when one computer system is set up to communicate with another computer system, connectively becomes a sixth system element. In other words, the manner in which the various individual systems are connected for example by microwave transmission or satellite is an element of the total compute system.
Israel Aneke in his book titled Some Concepts and Applications in Information Technology said that internet is a conglomeration of computers that are connected through telephone cables and satellite links around the world. For computerized student registration system to be possible, many computers must be involved, that is internet.
According to Microsoft Encarta Encyclopedia Standard 2005 internet is a collection of computer networks that operate at common standards and enables the computers and the program they run to communicate directly.
Internet connection is usually accomplished using international standards collectively called TCP/IP (Transmission Control Protocol/Internet Protocol), which are issued by an organization called Internet Engineering Task Force, combined with a network registration process and with the aid of public providers of internet access services known as Internet Services Providers (ISPS).
CHAPTER THREE
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
The existing system is a system that is been carried out in terms of manual operation, A system in which all the methods of ordering data/ information and items is of a manual approach. Critical analysis of this system reveals that it is a system prone to a lot of errors and it is not effective. Searching for somebody’s information is time consuming and boring. The system is in such a way that the office is full of files. This tends to make the office look untied. Careful analysis also shows that because of the complexities of the manual system, information stored is difficult to retrieve.
Also because of the inconsistency of the manual system, at times files and items are lost because of mismanagement.
Another problem of this manual method of ordering for data/information and items is that it is prone to attack by robbers.
FACT FINDING METHOD USED
- PERSONAL INTERVIEW: Some of the staffs were interviewed to share their feeling and experience about the manual system of ordering for data/information and items. Their respond was that manual system is highly cumbersome and boring. They stressed that the manual system has not helped them much.
- OBSERVATION: A situation whereby files will full everywhere makes the office untidy. Having observed that searching for pupils record are time consuming makes the manual method ineffective.
CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
The major factor taken into consideration in the design of the new system is the issue of a strong and reliable database for effective form collection and processing. The new system also includes the pages for admission statistics, brochure and board members.
CHAPTER FIVE
IMPLEMENTATION OF THE NEW SYSTEM
STRUCTURE CHART
Having considered the old system, the structure of the new system was being prepared on paper.
This involves a segmental designing method applied to the structure for the new system.
CHAPTER SIX
DOCUMENTATION
SYSTEM DOCUMENTATION
The software was designed to be user friendly. It can be operated by anyone irrespective of their education level provided that the instruction is followed. The software runs on window operating system platform.
CHAPTER SEVEN
SUMMARY, CONCLUSION AND RECOMMENDATIONS
SUMMARY
The primitive manual way of filling forms are being replaced by the online filling of forms.
Virtually all the Higher Institutions in our country have gone into online administration because of unprecedented profit derived from electronic processing of forms.
CONCLUSION
The manual approach to administration of the institute poses a lot of problem to both the students and the ABSU staff.
With online administration system, student data/information are well collected, processed and stored for management purpose.
Researches have shown that computerized Registration application for school enrollment system is economical to any organization using it or that wants to implement it.
RECOMMENDATION
For the computerized Registration application for school enrollment to be effective, I recommend
(1) These for ABSU
- Having access to internet
- Having a well trained staff
- Strong and reliable database
(2) These for the Government
- Government should ensure necessary infrastructure.
- Masses should be educated on the use of information technology.
References
- Brightman, . (1986). Using computer in an information age. New York: McGraw Hill Books.
- Charles, J. (1993). Micro computing dictionary and guides. London: Oxford university Press.
- Christopher, D. (1997). Visual basic programming version 6.0. India: Macmillan Computer Publishing.
- Oyelabi, A. (2007). Education and computer. Akure: Onibonoje Ltd.
- http://www.wikipedia.org/computerprocess (visited 27/11/2013).
- http:///www.sciencescholars.org/studentinforation (visited 27/11/2013).
