The Impact of Time Management on Employee Productivity in an Organization
Chapter One
OBJECTIVE OF THE STUDY
The objectives of the study are;
- To ascertain the impact of time management on employee productivity
- To ascertain the relationship between time management and employee productivity
- To investigate the nature of effective time management in an organisation
- To provide solutions to the problem of time wasting in Nigeria
CHAPTER TWO
REVIEW OF RELATED LITERATURE
TIME AND EFFECTIVE TIME MANAGEMENT
Time is an essential resource; it’s irrecoverable, limited and dynamic. Irrecoverable because every minute spent is gone forever, limited because only 24hours exist in a day and dynamic because it’s never static. According to North (2004), time management is the organization of tasks or events by first estimating how much time a task will take to be completed, when it must be completed, and then adjusting events that would interfere with its completion is reached in the appropriate amount of time. Time management is not about getting more things done in a day. It is about getting the things that matter most done. Time management is the ability to decide what is important in your life both at work, at home and even in our personal life. Time is that quality of nature which keeps all events from happening at once. To manage your time, you need to go through a personal time survey and estimate the way your time is being spent. Time management is a set of principles, practices, skills, tools and system that help you use your time to accomplish what you want. Time management is a skill that many of us seem to learn through necessity. The problem with learning a skill through necessity is that, more often than not, bad habits creep in and, although the skill may be useful in general, we do not use it to its full potential. Time management is a skill that takes time to development and perfection. It also is a skill that is different for everyone. Time management refers to the development of processes and tools that increase efficiency and productivity. Effective time management is the key to high performance levels. Effective time management not only affects the productivity of your employees, but also helps to cope with stress, conflicts and pressure more efficiently. It also helps them maintain a healthy work-life balance and keeps them motivated. Time management training is one of the most effective tools to enhance the productivity of your team. In the time management training, participants are provided with a unique planning and managements systems that help them have greater control over their time as well as their performance. As a manager, sales person, administrative assistant or an executive, time is the most valuable asset. In order to have an effective utilization of time, prioritize task and activities then eliminate unnecessary elements. Effective time management cannot be turned on or off when convenient. It is a set of skills and behaviors that become a pervasive part of one’s professional and personal life. The two major components of time management are practice and purpose. The practice component refers to what you do with the minutes of your day. The purpose component refers to finding and knowing your purpose in life. When you manage your time, the minutes of your life, and it falls in alignment with your purpose of your life, you have a fantastic chain reaction. This alignment can enable you to accomplish your tasks more effectively, to reach your goals more quickly, and to give you a greater sense of peace. According to Hisrich and Peters (2002), “time is a unique quantity an entrepreneur (manager) cannot store it, rent it, and buy it.
CHAPTER THREE
RESEARCH METHODOLOGY
Research design
The researcher used descriptive research survey design in building up this project work the choice of this research design was considered appropriate because of its advantages of identifying attributes of a large population from a group of individuals. The design was suitable for the study as the study sought the impact time management in employee productivity in organization
Sources of data collection
Data were collected from two main sources namely:
(i)Primary source and
(ii)Secondary source
Primary source:
These are materials of statistical investigation which were collected by the research for a particular purpose. They can be obtained through a survey, observation questionnaire or as experiment; the researcher has adopted the questionnaire method for this study.
Secondary source:
These are data from textbook Journal handset etc. they arise as byproducts of the same other purposes. Example administration, various other unpublished works and write ups were also used.
Population of the study
Population of a study is a group of persons or aggregate items, things the researcher is interested in getting information the impact time management in employee productivity in organization. 200 staff of UBEC, Abuja was selected randomly by the researcher as the population of the study.
CHAPTER FOUR
PRESENTATION ANALYSIS INTERPRETATION OF DATA
Introduction
Efforts will be made at this stage to present, analyze and interpret the data collected during the field survey. This presentation will be based on the responses from the completed questionnaires. The result of this exercise will be summarized in tabular forms for easy references and analysis. It will also show answers to questions relating to the research questions for this research study. The researcher employed simple percentage in the analysis.
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATION
Introduction
It is important to ascertain that the objective of this study was to ascertain the impact of time management in employee productivity in organization. In the preceding chapter, the relevant data collected for this study were presented, critically analyzed and appropriate interpretation given. In this chapter, certain recommendations made which in the opinion of the researcher will be of benefits in addressing the challenges of time management in employee productivity in organization
Summary
This study was on the impact of time management in employee productivity in organization. Four objectives were raised which included: To ascertain the impact of time management in employee productivity, to ascertain the relationship between time management and employee productivity, to investigate the nature of effective time management in an organization, to provide solutions to the problem of time wasting in Nigeria. In line with these objectives, two research hypotheses were formulated and two null hypotheses were posited. The total population for the study is 200 staff of UBEC, Abuja. The researcher used questionnaires as the instrument for the data collection. Descriptive Survey research design was adopted for this study. A total of 133 respondents made administrators, computer operators, senior staff and junior staff were used for the study. The data collected were presented in tables and analyzed using simple percentages and frequencies
Conclusion
Effect time management is a panacea to organizational effectiveness and not a placebo. Effective time management will improve staff productivity, make scheduling of jobs easier, make staff to perform tasks at their highest skill level, helping staff to prioritize and accomplish important task, recording and guiding the organization towards achieving its set goals. Being well organized in respect of the use of time does not necessary means a fixed state of quality. It can be acquired through learning and developing through consistent practicing and experience. Time will only work if the person is committed fully to it thereby removing any shred of doubts. The most important and crucial ingredient is “confidence”, this is split into two aspects. Firstly, one needs to believe and have the full confidence that learning is possible and also the development of the skills is possible as well. Secondly, the time management techniques must be trusted because if not, there is no way it can work. If the two aspects can be achieved, then the level of effectiveness will be immense.
Recommendation
The following time management tips are also recommended:
- List the main time wasting situations and explain why these situations arise.
- Avoid attempting too much task; make sure you delegate the right task to the right person.
- Make use of technology time savers and use the most appropriate form of technology for your purpose.
- While travelling you can discuss with colleagues to save time of calling a meeting.
REFERENCES
- American Management Association Journal (2007), pp 8-19
- Afolabi G.K & Okezie G.N (2005), Project Writing and Supervision. Gold Field Printers, Oke-Ado, Ibadan.
- Asika, N. (2000) Research Methodology in the Behavioral Sciences Lagos, Longman Nigeria PLC.
- Ayegh, N.A (2005) Value for Money Audit: A Veritable Tool to curtail Expenditure. In Accountancy News (January-March). Jos: Association of National Accountants of Nigeria.
- Claessens. Et al (2007) ‘A review of the time management literature,’ Personnel review, vol, 36 No 2 pp. 255-276
- Claessens, B, Roe, R. & Rutte (2009), ‘Time management: logic, effectiveness & challenges, In: Roe, R., Waller, M. & Clegg, S. (Eds), Time in organizational Research, London, Routledge, UK, pp. 23-41 Effective time management for high performance in organizations, Journal of Nigerian institute Of management, vol, 44 No 3 pp. 21-26 Effective time management in organization Panacea, European Journal of Scientific research, vol 24 No1 pp. 130
